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Upcoming Dates

Early Registration June 10 to July 31, 2020
Begin Hotel Reservations July 1, 2020
General Registration August 1, 2020 to March 31, 2021
Class Changes ($25 Administrative Fee per change) April 1 to May 1, 2021
Class Selection Notification October 12, 2020
½ Fee Payment Due November 9, 2020
Balance of Fee Payment Due February 1, 2021
Seminar Begins June 2, 2021

 

 

 

 

 

Registration

How do I register?
The best way to register is to complete all appropriate fields on the registration form found on the SCR website at scr2021seminar.org. This web form can be completed on any device with an internet connection and will give the option to pay via check or credit card. Once you fill out the registration you will receive email confirmation that the registration form was submitted.

Alternately, this form SCR 2021 Registration Form can be printed and filled in manually. You can then email a scanned copy of the form to scr2021registrar@gmail.com. Or you may mail your registration form with the deposit to the registrar at:

Tawney Carter
SCR 2021 Registrar
235 Artemis Dr
San Antonio TX 78218

You will receive an email response within three days of receipt of your deposit and registration form. All response correspondence will be via e-mail unless you choose to have this sent via US Postal Service.

How can I pay for Seminar?
At the end of the online registration form you will be given two options to pay, check or credit card. Within three days of receiving your registration, you will be sent an online invoice to your email with the amount due. The default payment plan will be split into three payments. The first payment is an $85 non-refundable deposit due within 10 days of receipt of your registration. Once final class selection is complete in October, you will receive an update to your invoice via email indicating a second payment of ½ the remaining balance, due November 9th, and final payment due February 1st.

If you chose the pay by check option, you will still receive the electronic invoices but your payments will be updated when we receive them. Please write your registration check out to SCR Seminar 2021 and mail it to: 

Tawney Carter
SCR 2021 Registrar
235 Artemis Dr.
San Antonio TX 78218

If you choose to pay via credit card, the email invoice will have instructions on how to pay online. Keep in mind that all credit card payments will require you to pay a 3.5% surcharge.

For any questions or If you would like to pay in fewer payments please contact the registrar at scr2021registrar@gmail.com.

CLASS CHANGES:  All change requests must be submitted to the registrar in writing or by email. 

Any changes to class registration made after March 1, 2021 will incur a $25 administrative fee for EACH request.  No fee will be assessed for adding classes, meal tickets or events. All changes are subject to availability and must be completed by May 1, 2021.

  • Cancellations postmarked on or before March 1, 2021 will receive a refund less the $85 nonrefundable registration fee.
  • Cancellations between March 1 - May 10, 2021 will receive a refund less the $85.00 nonrefundable registration fee in addition to a $100.00 cancellation fee.
  • Cancellations after May 10, 2021 will be reviewed by the seminar committee to determine the amount of refund, if any. 
  • No refunds will be considered after June 1, 2021.

Meals

What meals are included with the seminar registration?
 
Registration for the full seminar (any combination of 3-day classes or Studio Time) includes lunch Thursday, Friday, and Saturday and the Banquet on Friday night.

What if I have dietary restrictions?
 
Please indicate your needs on the registration form.  Although we cannot accommodate dietary preferences we do need to verify any dietary restrictions such as food allergies, diabetes, vegetarian, religious etc.  Limit this to dietary restrictions only.  Thank you for understanding.


Classes

What if the class I selected does not fill and needs to be cancelled?
 
Classes may be cancelled in the event of insufficient enrollment, teacher illness, or any other emergency as may be determined by the Seminar 2021 committee.  In the event the class must be cancelled, every effort will be made to place the student in their next choice.

What if I want to make a class change?
All change requests must be submitted to the registrar in writing or by email. 
Any changes to class registration made after April 1, 2021 will incur a $25 administrative fee for EACH request.  No fee will be assessed for adding classes, meal tickets or events. All changes are subject to availability and must be completed by May 1, 2021.

What if I must cancel?
 
Cancellations postmarked on or before March 1, 2021 will receive a refund less the $85 nonrefundable registration fee. 
Cancellations between March 1 - May 15, 2021will receive a refund less the $85 nonrefundable registration fee in addition to a $100.00 cancellation fee.
Cancellations after May 15th will be reviewed by the seminar committee to determine the amount of refund, if any. 
No refunds will be considered after June 1, 2021. Hotel cancellation policy applies. Any travel cost or other commitments incurred by the student in order to attend seminar, will be the sole responsibility of the student.

How and when will I be notified of my class assignments?
 
The class selection notification and invoice with the total amount due, including kit fees, will be sent via email (unless you have checked the box on the registration form to have your information sent via US Postal Service) on October 12, 2020. If you register after this date, the class selection notification will be sent via email (again, unless you checked the box for US Postal Service) as registrations are processed.


Class Angels/Volunteers/First Timers

What is a Class Angel?
 
This is a student who volunteers to assist the teacher with such things as taking roll, distributing class kits and supplies, etc.  The Angel is not expected to assist in any teaching capacity and will not be expected to lift or carry heavy boxes.   A Class Angel will not miss any class instruction.

How do I volunteer to be a class angel?
 
Check the appropriate box on the registration form.

How else can I assist with the Seminar?

Lots of willing hands are needed to make Seminar run smoothly.  Several volunteer opportunities are available.  Even if you can only find an hour or two, volunteers are needed before and after classes.  If you would like to help (e.g., at the Exhibit, meals, boutique, etc.), please indicate your interest on your registration form.  There are a variety of tasks and we will help you find a job that will work for you!  If your schedule unexpectedly opens up later, you can also sign up to help when you check in at Seminar.                     

What is a First Timer?
 
This is someone who has never attended a South Central Region Seminar.


Miscellaneous

Where can I eat on the evenings that dinner is not included?
 
There is a restaurant in the hotel and several restaurants within walking distance from the hotel.  There are also lots of eating places within a short driving distance from the hotel. There will be a list of area restaurants in the registrant’s handbook you receive when you check into our registration.

What type of clothing should I pack?
 
Comfortable, casual clothing is recommended, and layers like a light weight jacket, sweater or a shawl would be appropriate if needed for air-conditioned rooms.

What supplies should I pack?
 
Class descriptions include a list of supplies you will need.  You will also receive a letter from your teacher approximately 6 weeks or so before seminar - this may list additional supplies or include revised information on what to bring. If you require additional lighting, please bring a battery powered light, as plug in lights are no longer allowed. Otherwise bring your normal stitching supplies. 
  
What is Merchandise night?
Merchandise night is on Thursday night from 7-9 p.m.  We have invited certain professional vendors, artisans and teachers who will be tempting you with their exciting stitch related items.  Table cost for merchandise night is listed on the registration form.

Who is providing the Boutique?
The SCR Seminar 2021 Boutique will be provided by The Tinsmith’s Wife from Comfort, Texas. Items in the boutique will include an array of fibers, supplies, patterns, canvases, and accessories for knitting, crochet, needlepoint, cross stitch, punch needle embroidery and MUCH more. If you'd like to preorder or request an item, please contact them at tinsmithswife@gmail.com or call them at  (830)995-5539.

How do I register for a mini-class?
 
There is a space on the registration form to register for up to two mini-classes on Tuesday, June 1, 2021.

Do I have to stay at the hotel?
 
No, you do not, but you will have to pay the Facility Fee of $100.  This is not required if you are only taking mini-classes on Tuesday, June 1, 2021 OR a one-day class on Saturday, June 5, 2021.

EGA Proficiency Level Definitions:

To help you select a class, please be familiar with the following definitions:

Basic
:  No experience is necessary for the technique being taught.
Intermediate: Knowledge of basic stitches and materials and their use in the technique being taught is strongly recommended.

Advanced
: Ability to execute simple and difficult stitches in the technique is recommended. The student should also have knowledge of color and design which will allow for exploration and creativity.

All Levels
: Class is suitable for all levels of proficiency.

Please Note: When selecting your classes, be sure your skill level matches the skill level in the technique given for each class.

Class schedule:
SCR Seminar classes are held Thursday through Saturday. All 2-day classes are offered on Thursday and Friday, while 1-day classes are offered on Saturday. If attending the full seminar, you may take either a 3-day class (Thursday – Saturday) or a combination of one 2-day class and one 1-day class. Additionally, mini classes are offered on Tuesday afternoon and evening.



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